See TeamWheels in action

What the demo covers

The video above compresses an employee’s and an administrator’s journey into one minute. The personalised demo takes about thirty minutes on a video call and follows the same thread, with your sites and constraints:

1. The bot in Microsoft Teams — an employee declares their usual commute (home area, site, hours) by answering a few questions, then offers a seat or asks for one. No app to download, no account to create: sign-in runs through Entra ID.
2. Matching and confirmation — the algorithm proposes compatible colleagues by route, schedule and site; the driver confirms and passengers get a Teams notification when it is time to leave. We also show how to flag a day off or change hours in a single message.
3. The administrator dashboard — active carpoolers, trips shared, kilometres avoided, CO₂ saved, and the monthly export of trip records for commuter-benefit programmes (IRS Section 132(f), UK schemes, France’s forfait mobilités durables).
4. Scoping the trial — pilot scope, sites to declare, rollout calendar, and answers for your IT and HR teams.

Short on time? Watch the 20-second launch video

The TeamWheels launch video sums up the idea in 20 seconds: an employee asks the AI carpooling agent for a ride in Microsoft Teams and joins a matched colleague in one click.

Watch the launch video · 21 s

Open the launch video page

Who the demo is for

• HR and benefits teams — to assess real adoption, commuter-benefit administration and the effect on retention.
• Mobility and facilities managers — to quantify parking spaces freed and multi-site organisation.
• Sustainability and ESG teams — to check the quality of the Scope 3 Category 7 data exported to GHG Protocol and CSRD reporting.
• IT and security — to validate deployment in your Microsoft 365 tenant, Entra ID SSO and data processing.

Three people are usually enough: an HR or mobility sponsor, a Teams administrator and, ideally, a future programme ambassador.

What to prepare

• The number of employees in scope and the share who drive alone.
• Your list of sites (address, headcount, dominant shifts) and any multi-employer locations.
• Confirmation that your teams work on Microsoft 365 and that a Teams administrator can install an app from AppSource.
• Your priorities: parking, Scope 3, commuter benefits, employer brand.

With those elements we propose a pilot scope and a quantified estimate at the end of the call. For a first idea before the demo, try the carpooling savings calculator or read about the corporate carpooling software and the white-label carpool platform .