Quick overview

How Employee Carpooling Works

Installing TeamWheels from AppSource inside Microsoft Teams

Install in Teams

Add TeamWheels from AppSource to your Microsoft Teams in just a few clicks.

Searching for a commute carpool in the TeamWheels bot

Offer or find rides

Use the bot to declare your commute or search for available carpools nearby.

A driver approving a carpool request inside Microsoft Teams

Connect & confirm

Request to join a carpool. The driver approves, and you’re all set to ride together.

TeamWheels admin dashboard showing shared rides and CO₂ savings

Track your impact

Monitor CO₂ savings and carpooling stats through the admin dashboard.

Step 1: Instant Deployment

Install TeamWheels in Microsoft Teams — No IT Project Required

Our application is validated by Microsoft and available on AppSource. A Teams administrator installs it in minutes — no complex IT project, no infrastructure changes. Every employee in your organization gets instant access to carpooling from their existing Teams workspace.
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Step 2: Smart Carpool Matching

A Conversational Bot That Makes Commute Sharing Effortless

The TeamWheels bot guides your employees through organizing their commute, finding carpool partners nearby, and managing their daily rides — all through natural chat conversations in Teams. No complex interface to learn.
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Step 3: Offer a Ride

Drivers Declare Commute Trips in One Click

Employees who drive can offer rides using simple bot commands. They specify the date, time, departure and arrival points, and available seats. The process takes under 30 seconds — making it easy to build a consistent carpooling habit.
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Step 4: Find a Ride

Passengers Search for Available Carpools Along Their Route

Employees looking for a ride search available carpools based on their departure location, destination, and preferred departure time. TeamWheels matches them with colleagues heading in the same direction — connecting coworkers who may never have met.
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Step 5: Request & Confirm

Submit a Carpool Request and Get Matched Instantly

When an employee finds a matching commute, they submit a carpool request with one click. The driver receives a Teams notification to approve or decline. Once confirmed, both participants get instant confirmation — no emails, no phone calls, no friction.
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Step 6: Ride Together

Smart Departure Reminders Keep Everyone on Schedule

The bot automatically reminds carpool participants when it’s time to leave by sending a Teams notification. If plans change, the driver can reschedule directly from the chat. Flexibility built in for real work-life schedules.
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Step 7: Measure Impact

Admin Dashboard for HR, Facilities & Sustainability Teams

Get a complete overview of your employee carpool program performance — participation rates, commute matches, CO₂ emissions avoided, and parking demand reduction — all without compromising individual employee privacy. Export reports for your ESG disclosures, CSR reporting, and commuter benefit program administration. Complete corporate carpooling guide → · Explore the carpool management software →
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Ready to Launch Employee Carpooling in Your Organization?

Join companies across the USA, UK, and Canada that are solving commute challenges, reducing Scope 3 emissions, and boosting employee satisfaction with TeamWheels.

Get started: Free 30-day trial + guided deployment for your team.

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